BarNet Virtual Library

BarNet Virtual Library

Welcome to the BarNet Virtual Library.

How to setup a virtual library

A library consists of bookshelves, which are located in a room, which is located in a location. To create all these items...

  • Go to the Maintain bookshelves item in the Library maintenance.
  • Create a location (for example My Home Collection or My Chamber Collection).
  • In that location, create one or more rooms (for example My Office).
  • In a room, create one or more bookshelves (for example My Law Reports or My CD Collection).

How to limit view to your virtual library

In the library, each bookshelf, room and location can have different access views. For the bookshelves at home you might want only people within your chamber to see the location and the titles but not the rooms or bookshelves, while for the bookshelves in your chamber you might want everybody within BarNet to know what is there. To change these access settings go to..

  • Go to the Maintain access item in the .
  • Select a location, room, bookshelf or the default access.
  • Select a group and give it the access required.
  • When you update the access, the access view will be shown in the overview.

The access views are inherited until redefined. That means that the access views for the Default Access will work for every location, room and bookshelf one of them has the same group defined.

The default available groups are Everybody and everybody in a certain chamber. You can create new groups, add users from within and outside BarNet to it and use that as a group. You can add external users to the system and put them into one of your groups.

Enter books, periodicals and other items

To initially seed your library, you have to enter your books, periodicals and other digital media. This can be done via the Add an item in the Cataloguing & Acquisition, Item maintenance, Add an item menu. For different kind of items there are different entry forms.

If you just want to enter books, the easiest way is to do a batch input via the Upload ISNs option. An ISN number is the 10 digit ISBN number or the 13 digit EAN number. After entering a batch, sumit it and the Virtual Library will search its resources for the matching ISN numbers. ISN numbers not matched are marked, ISN numbers matched are added to your library.

To enter an individual book, periodical, audio CD, DVD or video, fill in the form with the necessary information and submit them to the system. If you have an ISN number, you might want to get the information automaticly from an external source. If you have to add a series of books or periodicals you can have the data automaticly reused for the next record to save you typing.

Once added, the information cannot be changed anymore except by the librarians.

Search for items

In the OPAC search menu, the Simple search searches for a string in all available data of the books. In the returned books, if you click on the title you will get all information about the book. If you click on the numbers under the header Holdings, you will get an overview of the owner and location of copies of this book (limited by the view of the owners). The numbers under the owner have the following meanings: number of books in holdings, number of books visible and number of books available for loan.

On the books you own, you have the possibility to update your personal data with regarding to the book (bookshelf, personal tag, comments), to remove the book from your library or to lend it out.

On the books that you don't own, you have the possibility to ask the owner if you can get more information about or can borrow the book.

In the Advanced search you can search per specific field, like author name, artist, title, subtitle or subject. You also can refine your previous searches if the amount of returned items is too big.

In the Browse subjects menu you can browse through the subjects of items.

In the Browse my bookshelves menu you can get an overview of your items per bookshelf.

In the Search externally menu you can search through the contents of other library resources on the internet, for example the libraries of certain Australian university libraries, the British Library or the British Union of University Libraries COPAC or the US Library of Congress.

Lend out items, return items

To lent out an item, go to the Lend out an item option in the Borrowing and returning menu. Find the item and click on the Lend out button. Select the user you want to lend it out to (You can see the people in your chamber, all the BarNet users, all your non-BarNet users or everybody). Press the Lend out button and the item is lend out to that user.

To see who has your items, select the Who has my items option in the Borrowing and returning menu. You can there ask the borrower to return your book or to mark it as returned. In both cases the borrower gets an email with the necessary information.

To see which items you have borrowed, go to the Items I have borrowed item in the Borrowing and returning menu. You see the items you have borrowed and you can return them. The owner still has to accept the return of the item.

User configurable options

In the menu Cataloguing & Acquisition, under Miscellaneous there is the option to configure your options. Right now you only can configure the amount of records displayed on the screen for search functions.

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